[6426] Senior Assistant Internal Audit

Start date: Negotiable
Clearance: NATO Secret
Location: Brussels, Belgium

Requirements
• Higher vocational training in a relevant discipline with 2 years of post-related experience, or a secondary educational qualification with 4 years of post-related experience.
• At least 2 years of experience in a progressively responsible technical and administrative support role.
• Demonstrated proficiency in Microsoft Office applications, including SharePoint.
• Familiarity with databases.
• Excellent spoken and written English, with the ability to communicate effectively both orally and in writing.
• Ability to take initiative and adopt a flexible approach to changing requirements in a demanding environment.
• Excellent interpersonal skills and the ability to respond effectively to both internal and external customers and staff.

Desirable
• Vocational education in software-related and Internet-based technologies, business administration, MIS packages, databases, and application software.
• Experience maintaining web pages.
• Experience within the Internal Audit domain.
• Experience working in an international environment comprising military and civilian personnel.
• Knowledge of NATO responsibilities and organisation, including ACO and ACT.

Duties & Role
• Facilitate the input, extraction, and maintenance of information from internal Agency sources relevant to daily operations.
• Use the Agency's IMIS and web-based tools to access financial, operational, and managerial data.
• Maintain Internal Audit documentation.
• Assist Internal Audit staff with the organisation of meetings, workshops, and conferences in accordance with Agency procedures.
• Manage administrative and organisational arrangements, including conference facilities, hotel accommodation, approvals, memoranda, invitations, linguistic services, catering quotations, and participant support.
• Arrange travel and in-Theatre assignments, including NATO Travel Authorizations, accommodation, security clearances, visit requests, and purchase orders for conference or exhibition fees.
• Enter relevant information into IMIS and maintain supporting documentation, including travel and purchase orders.
• Prepare correspondence, reports, and documents, including technically complex material, using word processing, spreadsheet, and graphics applications.
• Prepare documents in accordance with the Agency's official formatting guidelines.
• Correct language usage where necessary and copy and distribute documentation as appropriate.
• Prepare and circulate proof copies of formal Internal Audit reports for review and signatures.
• Ensure final copies of reports are forwarded for printing and appropriate distribution.
• Prepare and maintain web-formatted information and Internal Audit web pages using SharePoint.
• Act as a point of contact for Internal Audit staff and deal effectively with a wide range of administrative and operational issues.
• Respond to enquiries and incoming telephone calls and assist with scheduling day-to-day business.
• Control and maintain information flow within the office, including email traffic.
• Draft straightforward memoranda, notes, and cover letters.
• Prioritise work and process documentation accurately and efficiently.
• File correspondence and documents in accordance with Agency procedures.
• Assist staff in obtaining requested documents and information.
• Assist staff in following Agency procedures and guidelines and provide appropriate advice.
• Liaise with Agency staff and external contacts on matters relating to Internal Audit.
• Perform the roles and corresponding duties of Unit IKM Officer and Learning Officer on behalf of the function.
• Deputise for higher-grade staff when required.
• Perform other duties as required.